We’re looking for a Bilingual Fleet Coordinator to support our operations in the Memphis area. This role plays a key part in keeping our fleet running safely, compliantly, and efficiently across the division.
You’ll partner closely with field leadership, drivers, and vendors to manage preventive maintenance, track DOT compliance, and coordinate repairs to minimize downtime. This includes scheduling inspections, reviewing vendor estimates, and ensuring vehicles and equipment are ready to support daily operations.
This is a hands-on, field-connected role. You’ll communicate regularly with crews in both English and Spanish, helping reinforce safe driving practices, proper vehicle inspections, and overall fleet accountability.
You’ll also work with tools like telematics, dashcams, and fuel tracking systems to monitor fleet performance, identify issues, and support informed decision-making. When something looks off, you’ll dig in, problem-solve, and help drive resolution.
Success in this role comes down to being organized, proactive, and comfortable working in a fast-paced environment. You should be someone who can balance multiple priorities, build strong relationships with the field, and stay ahead of issues before they impact operations.
If you enjoy solving problems, working closely with people, and making a direct impact on day-to-day operations, this is a great opportunity to step into a critical role with a growing, employee-owned company.
Responsibilities
- Serve as the division point of contact for fleet and DOT-related needs
- Schedule and coordinate preventative maintenance and repairs
- Obtain and communicate vendor estimates for approval
- Maintain accurate records and upload documentation to asset systems
- Coordinate logistics for equipment transfers and disposals
- Train crews on Fleet/DOT compliance and perform Gate Checks
- Manage annual inspections with preferred vendors
- Track rentals and identify internal alternatives
- Monitor manufacturer recalls and ensures timely resolution
- Monitor manufacturer recalls and ensures timely resolution
- Expedite repairs for out-of-service units
- Manage telematics and dashcam hardware repairs
- Serve as fuel program contact and trainer
- Train crew leaders on operator-level equipment maintenance
- Conduct field training on inspections, maintenance, cargo securement, and safe driving
- Review spending for cost-saving opportunities and warranty recovery
- Monitor and optimize asset utilization
- Perform administrative and clerical duties as needed
- Carry out other duties as assigned
Experience Requirements
- Valid driver’s license and eligibility to operate company vehicles
- Minimum 3 years in a fleet or asset-intensive environment
- Knowledge of Federal, State, and Local compliance regulations
- Intermediate mechanical/technical vehicle knowledge
- Strong English communication skills (oral and written)
- 3+ years of experience with computers or handheld devices
- Bilingual (Spanish – written and spoken)
Education Requirements
- High school diploma or GED (or equivalent experience)
Benefits
- Employee Stock Ownership Plan (ESOP)
- Paid training and certifications
- Health, dental, vision & HSA options
- 401(k) +
- Paid time off and Employee Assistance Program (EAP)
For more information, contact Christine at [email protected].