Memphis in May International Festival is seeking an experienced Event Operations Coordinator with demonstrated success in administering and managing public event programs. The successful candidate will have expertise in administrating entries, managing vendors, event personnel, participants, and event operations, as well as experience in site development, warehouse, asset, labor, and volunteer management. This is a full-time, year-round event operations position with one of America’s leading civic festival organizations.
Responsibilities
- • Having primary event responsibilities for the two competition events presented by MIMIF, the World Championship Barbecue Cooking Contest and Great American River Run. This will entail administrative oversight of all event functions and responsibilities for these two programs. • Supporting the organization’s major event activities by serving as a site manager for events held in Liberty Park, working in cooperation with and reporting to the VP of Operations. • Serving as staff liaison for several volunteer committees. • Managing, overseeing and maintaining all festival-owned production related assets to ensure equipment is properly stored and available for use or third party rental. This shall include maintaining an active inventory and condition report of all assets. • Overseeing and supervising maintenance functions of the MIM warehouse physical plant and operational assets, in collaboration with the VP of Operations. • Developing, in close cooperation with VP of Operations, an accurate budget for production and operational expenses, and maintaining strict adherence to Board approved operating budget in areas of responsibility. • Working in conjunction with the VP of Operations and MIM staff personnel to ensure the successful operation and professional presentation of all events and programs. • Developing and maintaining a professional and cooperative working relationship with city and county public safety officials and key vendors, service providers, staff and festival volunteers. • Ensuring event operations are compliant with local, state and national rules and regulations and safety guidelines. • Providing operational and administrative support to MIM staff as needed and directed.
Experience Requirements
- This position requires an individual with project management skills who is an effective communicator and is both strategic and hands-on. We seek a highly responsible individual who is detail-oriented and an energetic team player capable of working long hours at multiple events within a narrow timeframe. The ideal candidate will possess the following skills or experience: • Knowledge and experience in large scale outdoor event and entertainment planning and production. The ability to execute site plans and production schedules. • Knowledge and experience in administering the operation of competition events. • The ability to remain professional and calm when working in high pressure, time sensitive situations. • Good interpersonal relations and personnel management skills, including the ability to gain cooperation through discussion and persuasion. • Detailed oriented and able to handle a fast paced multi-task work environment. • The ability and flexibility to work long hours, as required, for all event operations and during necessary pre-event, event and post event activities. • The ability to communicate clearly and concisely, both verbally and in writing. Computer proficiency in word processing and spreadsheets. • Experience in inventory control, preparing budgets and corresponding reports. • The ability to analyze problems, identify solutions and project consequences of proposed actions. • Willingness and ability to accept new responsibilities as needed.
Benefits
- • Paid medical coverage • Dental & vision insurance offered at additional cost • Medical reimbursement plan • 401k plan • Paid time off • Paid parking
For consideration, please submit a resume with cover letter, salary history, and salary expectations no later than September 20, 2024, to mim@memphisinmay.org with Event Operations Coordinator in the subject line.