A Pre-Closing Administrative Assistant plays a key role in the process of preparing for successful closing of real estate transactions. Here’s a typical job description for this role:
Job Title: Pre-Closing Administrative Assistant
Location: [Memphis, TN ]
Reports To: [Pre-Closing Manager]
Job Summary:
The Pre-Closing Administrative Assistant is responsible for supporting the preclosing department by gathering necessary information and paperwork for the preparation of the closing of real estate or loan transactions. This role involves gathering required documentation, verifying information, communicating with clients, and ensuring all the necessary is collected before the closing.
Key Responsibilities:
Document Preparation:
Compile, review, and organize documentation required for the closing process, including loan applications, contracts, title commitments, and insurance certificates.
– **Communication**:
Serve as the point of contact between real estate agents, title companies, clients and team mates. Ensure clear and timely communication to avoid delays.
File Management:
Maintain accurate and up-to-date record for files, ensuring all necessary documents are received and documented properly before the closing date.
Coordination:
Coordinate with internal and external stakeholders to ensure all pre-closing activities are completed efficiently.
Scheduling:
Assist in scheduling closing dates and ensure that all parties are informed about the timeline and requirements.
Problem-Solving:
Identify potential issues that may delay the closing process and work proactively to resolve them with the relevant parties.
Client Support:
Provide excellent customer service by addressing client inquiries and concerns related to their pending transaction.
Qualifications:
Education: High school diploma or equivalent.
Experience:
Prior experience in real estate, or a related administrative field is preferred.
Skills:
– Strong organizational and multitasking abilities.
– Excellent communication skills, both verbal and written. Bilingual in a HUGE plus!
– Proficiency with office software such as Microsoft Office.
– Attention to detail
Work Environment:
Standard office hours 8:30a-5:00p Monday – Friday
Experience Requirements
- Prior experience in real estate, loan processing, or a related administrative field is preferred.
Education Requirements
- High School Graduate
For more information, contact LOURDES at LROMAN@HOMESURETYTITLE.COM.